by Strategic HR Partners
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by Strategic HR Partners
We’ve put together an HR checklist to help get you get through your year-end HR tasks and start your New Year off right:
Benefits
- Prepare for ACA compliance responsibilities, including:
- Calculate number of Full-Time Employees (FTEs)
- Prepare for reporting Forms 1094-C and 1095-C to the IRS
- Prepare to distribute written statements to your employees
- Examine benefits package, including:
- Compare your offering to market averages to stay competitive
- Update benefits package (if needed)
- Finalize employee open enrollment details
- Verify employee dependent coverage
- Distribute new health insurance cards to employees
- Ensure proper end-of-year PTO carryover in the system or pay employees out for PTO, depending on your policy
Payroll
- Review company-wide salaries, including:
- Perform cost-of-living adjustment, if necessary
- Compare your offering to market averages to stay competitive
- Schedule & issue holiday bonuses
- Prepare for the first payroll run of the new year
- Confirm new year payroll schedule
- Order W-2s and 1099s
- Review employee wage, tax, and withholding information (such as W-4s)
Compliance
- Ensure employee classification compliance
- Update employee handbook
- Audit personnel files for compliance
- Verify that correct labor laws are properly posted
- Order updated posters (if needed)
- Research new state, city, or federal labor laws
- Update OSHA logs
- Distribute annual notices to employees
- Ensure that anti-harassment training is completed
- Move terminated personnel files to storage
Hiring
- Review hiring processes, including:
- Have departments check staffing needs to plan for new hires
General HR
- Perform annual performance reviews
- Review and update company policies
- Remind employees to update information (addresses, tax documents, etc.)
- Back up any necessary HR data and personnel files
For more tips, visit: https://www.zenefits.com/blog/hr-new-year-checklist/
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