Asphalt Protectors Inc. is a venerable institution with a 35-year history, strategically based in Reno, Nevada. We are recognized as a comprehensive asphalt service provider, with a significant portfolio comprising 90% commercial, industrial, and government contracts. Our expertise encompasses a broad spectrum of asphalt solutions, including but not limited to new installations, repairs, infrared treatments, overlays, milling, seal coating, line striping, crack filling, signage, speed bumps, and grading.

We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing, maintaining forms, paper/electronic files, and providing information to callers.

The Administrative Assistant must be detail oriented, possess excellent communication skills and able to multitask to fulfill the needs of the business. At Asphalt Protectors Inc., we provide clientele and vendors with high levels of service, which are vital for the success of the company. A minimum of two years of experience in a similar industry will be preferred.

Job Responsibilities

• Greeting visitors or callers and managing their inquiries or directing them to the appropriate person according to their needs
• Answer telephones and provide information to callers, take messages, or transfer calls to appropriate individuals
• Create, maintain, and enter information into databases
• Use computers for various applications, such as database management or word processing
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
• Schedule and confirm appointments for clients, customers, or supervisors.
• Maintain scheduling and event calendars
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expenses, statistical, or monthly reports
• Tracking and allocating all project-related expenses to determine the profitability of individual jobs

Job Qualifications

• Previous work experience as an Administrative Assistant, preferably with at least one full year’s experience in a similar business
• High school diploma or equivalent
• Must be proficient with Excel, Word, and Outlook applications
• Strong diligence and accuracy
• Excellent organizational and time management skills
• Ability to manage confidential information with integrity
• Strong communication and interpersonal skills
• Able to prioritize and multitask, proactive and deadline oriented

Our Identity: We are committed to delivering superior asphalt products and services, ensuring both the longevity of our customers’ investments and the protection of our environment.

Our Vision: Our goal is to become the preferred contractor for constructing and maintaining pavements within our community, setting the standard for excellence.

Core Values:

• Honesty and Integrity: Upholding the highest ethical standards in all our dealings.
• Customer Service Excellence: Surpassing customer expectations through exceptional service.
• Accountability: Taking responsibility for our actions and their outcomes.
• Adaptability and Endurance: Embracing change and demonstrating resilience in all endeavors.
• Positive Attitude: Maintaining an optimistic outlook and can-do spirit.
• Teamwork and Reliability: Fostering collaboration and dependability within our team.

Why Choose Us? Our mission is to enhance the aesthetic appeal of Reno by delivering high-quality workmanship that stands the test of time. We define quality as fulfilling our commitments with outstanding customer service. At Asphalt Protectors Inc., we value honesty and courtesy, not only towards our clients but also within our team.

Commitment to Equality: Asphalt Protectors Inc. is dedicated to fostering a diverse and inclusive workplace. We are an equal opportunity employer, considering all candidates without regard to race, gender, age, color, religion, national origin, veteran status, disability, genetic information, or any other legally protected characteristic. We proudly maintain a drug-free environment, requiring pre-employment drug screening and conducting random drug tests throughout employment.